Killala Association Football Club
The Club shall be called Killala Association Football Club (hereinafter referred to as
“the Club”) and it shall be affiliated to, and be bound by, the rules and regulations of this
constitution (including such changes properly made from time to time) and by the rules of the
Football Association of Ireland (“FAI”) and the associated league(s) in which the Club’s teams
i. The Club is community based with an emphasis on participation for all encompassing
fair play and participation within the limited resources of the Club at any point in
ii. The object of the Club shall be to arrange football matches and training for each of the
playing members of the Club and to undertake such activities as are necessary or
desirable in support of that object.
iii. The Club is committed to encouraging the highest ethical standards. All individuals
involved in the Club should conduct themselves with integrity, transparency,
accountability and in a fair and equitable manner.
3. RULES AND REGULATIONS
i. The Club shall have the status of an affiliated member club of the FAI.
ii. The Club and every member will abide by the the Mayo AFL , Mayo womens FL , Mayo youths AFL &FAI’s policies and procedures, codes of conduct and equal opportunities and anti-discrimination policy.
i. Members of the Committee, Managers, Honorary Life Members and Players, having
paid any appropriate membership subscription and/or levy as required by the
committee, will be considered members of the Club.
ii. The Club may at a general meeting require members to contribute to the funds of the
Club by way of a special levy.
iii. All members joining the Club shall be deemed to accept the terms of this constitution
and any bye-laws adopted from time to time by the Club and published on the
Club’s website or otherwise notified to the members. Members will also be required
to conduct themselves in accordance with the Club’s guidelines and the bye-laws
as to discipline set out therein.
iv. The rights of any member of the Club shall be conditional upon the member complying
with the provisions of the constitution and rules of the Club and the FAI code of
ethics, including payment of any annual membership fee and levies. Such rights
may be withheld, restricted or suspended where a member is in breach of this
constitution and the FAI code of ethics.
v. Any person seeking to join the Club and any minor member who reaches the age of
eighteen shall submit an application in writing to the Club Secretary which shall
acknowledge receipt of a copy of this constitution and acceptance of its terms with
specific reference to the exclusion of liability of officers of the Club contained in
paragraph 9(vi). The application of any minor member shall contain a counterpart
signed by the minor’s legal guardians pursuant to which such legal guardians
agree, as consideration for the minor’s admission to the Club, that they will procure
compliance by the minor with the terms of this constitution.
vi. Membership is open to all and no application for membership will be refused on other
than reasonable grounds. There will be no discrimination on grounds of race,
occupation or gender.
vii. The Secretary shall keep a membership register. In the event of a member’s
resignation or expulsion, his or her name shall be removed from the membership
5. THE COMMITTEE
i. The Committee shall consist of the following Club officers: Chairperson,Vice Chairperson Treasurer,
Club Secretary,PRO, a representive from each team plus up to 4 other members. Each of such officers shall be elected
at an Annual General Meeting (“AGM”) or within a given year co-opted by the
Committee provided said members stand for re-election at the following AGM. All
Committee members must be members of the Club.
ii. Committee members shall hold office from the date of appointment until the next AGM
unless removed by resolution passed at a Special General Meeting. One person
may hold no more than two positions of Club officer at any time.
iii. The Committee shall be responsible for the management of all day to day affairs of the
iv. Subject to paragraph (vi) below, decisions of the Committee shall be made by a simple
majority of those attending the meeting. The Chairperson of the meeting shall have
a casting vote in the event of a tie.
v. Meetings of the Committee shall be chaired by the Chairperson or, in his absence, the Vice Chairperson or failing that elected by those
Committee members present.
vi. The quorum for the transaction of business of the Committee shall be five provided that
where a decision is taken with regard to any “Material Matter” (being a matter
pertaining litigation, expenditure and disciplinary matters) at any meeting of the
Committee at which not all Committee members were present no action shall be
taken on foot of that decision if any Committee member requests that the decision
regarding the Material Matter be ratified by a subsequent meeting of the
Committee. Following any such request a meeting of the Committee shall be called
of which all Committee members are given 7 days notice and at such subsequent
Committee meeting a decision on the relevant Material Matter shall require at least
a 75% majority of those present. If the relevant Material Matter cannot be resolved
at such subsequent meeting then a further Committee meeting will be called of
which all Committee members are given 7 days notice, and at such subsequent
Committee meeting a decision regarding the relevant Material Matter shall require a
simple majority of those present.
vii. Decisions of the Committee meetings shall be entered into the minute book of the Club
to be maintained by the Club Secretary.
viii. Any member of the Committee may call a meeting of the Committee by giving not less
than 7 days notice to all members of the Committee. The Committee shall hold not
less than four meetings a year.
ix. An outgoing member of the Committee may be re-elected. Any vacancy on the
Committee which arises between AGMs shall be filled by a member proposed by
one and seconded by another of the remaining Committee members and approved
by a simple majority of the remaining Committee members.
The Committee may appoint sub-committees for such Club activities as it shall deem
xi. The Committee shall have the power to decide all questions and disputes arising in
respect of any issue concerning the Club (rules such decisions to be binding on the
members), including but not limited to dealing with complaints received by and
about members of the Club and in accordance with the Club complaints policy as
published on the Club website.
6. GENERAL MEETINGS
i. The Club shall hold an AGM in each calendar year which will:
Approve the minutes of the previous year’s AGM
• Receive reports from the Chairperson and Secretary
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Receive a report from the Treasurer and approve the annual accounts
Elect the Committee
Fix Membership fees
Vote on changes to this constitution
Review and vote on any proposed bye-laws
Deal with other relevant business
iii. A Special General Meeting (“SGM”) may be called at any time by a majority of the
Committee. 25% of the Club members may also call such a meeting. An SGM must
take place within 21 days of the Secretary receiving notice of the request. Business
at an SGM may be any business that may be transacted at an AGM or proposed by
the parties calling the SGM.
iv. The Secretary shall send to each member, at his or her last known postal or email
address, notice of the date of an AGM or SGM, together with details of any the
resolutions to be proposed or matters to be approved, at least 14 days before the
v. The quorum for a General Meeting shall be 20 members.
The Chairperson or, in his absence, the Vice Chairman, or failing
that a member selected by the Committee, shall take the chair. All attending
members shall have one vote, the vote of a minor to be cast by a guardian or
parent. Resolutions shall be passed by a simple majority. In the event of an equality
of votes the Chairperson of the meeting shall have a casting vote.
vii. The Club Secretary or, in his absence, a member selected by the Committee, shall
enter minutes of General Meetings into the minute book of the Club.
viii. Voting shall be by a show of hands followed by ballot if deemed necessary by the
Chairperson of the meeting
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7. FINANCE AND ACCOUNTS
i. The financial year shall run from 1st January to 31st December each year.
The Treasurer shall be responsible for the preparation of the annual accounts of the
iii. The accounts shall be Agreed upon at an AGM
iv. A bank account shall be maintained in the name of the Club (the “Club Account”).
Designated account signatories shall be the Club Treasurer and two other
Committee members nominated by the Committee. No sum shall be drawn from
the Club Account except by cheque signed by two of the three designated
signatories. All monies payable to the Club shall be received by the Treasurer and
deposited in the Club Account.
8 CLUB TEAMS
At its first meeting following each AGM, the Committee shall appoint two Club members to be
responsible for each of the Club’s football teams. The appointed members shall be
responsible for managing the affairs of the relevant team.
9. INDEMNITY AND EXCLUSION OF LIABILITY
i. Subject to paragraphs (ii) and (iii) below, every officer or former officer of the
Committee, every Custodian or former Custodian and every other official or team
manager or former official or team manager appointed by the Committee or the
Club (each an “Officer”) shall be entitled to be indemnified, to the greatest extent
permitted by law, out of the assets of the Club against any and all losses, liability,
expenses or legal claims which he or she may sustain or incur in or in connection
with the execution of his or her office or, as the case may be, his or her role as a
team manager (whether negligently or otherwise).
ii. Notwithstanding the foregoing paragraph (i), an Officer shall not be entitled to be
indemnified out of the assets of the Club against any losses, liability, expenses or
legal claims which arise from any fraud or criminal conduct on the part of such
iii. If the indemnity provided in paragraph (i) above shall be adjudged by any court or
regulatory authority or agency of competent jurisdiction to be void and
unenforceable in relation to any matter then such indemnity shall nevertheless
apply, and the members shall procure (by amendment of this constitution or
otherwise) that such indemnity shall apply, to the greatest extent permitted by
relevant law with such modifications or provisos as may be necessary to ensure its
iv. Where any Officer suffers loss and has an enforceable unconditional right to payment
by way of indemnification under paragraph (i) above (an “Indemnity Claim”) and any
other member has a right to receive payment on any other basis or has another
unsecured claim over the assets of the Club (a “Members Claim”), the assets of the
Club shall be applied (and each member of the Club (or any other person holding
assets of the Club as trustees for and on behalf of the members) shall procure that
such assets are applied) in satisfying such Indemnity Claim in priority to any
Notwithstanding paragraphs (i) to (iv) above the Club shall maintain in force directors’
and officers’ liability insurance and general liability insurance from recognised
insurers with policy limits appropriate to the scope and scale of its operations and
shall furnish a copy of such policies to each Officer on request.
vi. To the greatest extent permitted by law, no Officer shall in any way be liable to the Club
or to any member for any loss, damage or misfortune, which may happen to or be
incurred by the Club or any member (howsoever caused) arising from the execution
of the duties of his or her office, or as the case may be, his or her role as team
manager (whether negligently or otherwise) other than in circumstances where
such Officer is guilty of fraud or criminal conduct.
10. DATA PROTECTION
All members consent to the Club obtaining, recording, holding and retaining their personal
data (including sensitive personal data) solely for Club purposes, either on its computer or
manual filing system. Furthermore all members consent to the use of all such data, including it
disclosure to third parties, for the proper and effective management of the Club.
11. BINDING NATURE
The regulations contained herein shall comprise binding and legally enforceable obligations on
the members and, where appropriate, their successors and personal representatives.
The Club is a non-profit making organisation. All profits and surpluses will be used to
maintain or improve or develop the Club’s facilities or to carry out the objects of the
FAI (or any successor football organisation) to which it is affiliated. No profit or
surplus will be distributed other than to another non-profit making body on a
winding-up or dissolution of the Club.